United Kingdom

Imposed by the Danish Ministry of Higher Education &amp; Science, 100% of research outputs in Denmark should be publicly available starting from 2025. Like many others, University of Copenhagen (UCPH) is subject to a national OA strategy as well as Plan S becoming a reality. 

These changes impact millions of researchers, and all institutions, publishers, and funders worldwide have to take action to, on the one hand, drive change towards OA and Open Science, and on the other hand, comply with the increasingly enforced policies.

At UCPH, a bit more than 40% of research outputs are published OA today. In addition, UCPH already spends around 2 M€ per year in APCs ─ a cost that the university cannot afford to increase. The situation is faced with numerous challenges with increasing complexities of different policies from different funders, different research assessment frameworks, different publisher business models as a response, and a great deal of fragmentation due to the lack of collaboration between the stakeholders. UCPH and the Royal Danish Library have therefore partnered with ChronosHub, a platform and service provider for streamlining publication processes.

In this talk, we’ll share our experiences of solving these challenges from an institutional perspective. How did we bridge the communication between institutions, publishers, and funders, to unburden both administrators and the individual researchers? What are the effects? What have we learned? And what are the remaining challenges?

The presentation will be held by Martin Jagerhorn, Business Development Advisor, Chronos Hub; and Michael Svendsen, Head of Section for Research Support, Copenhagen University Library, Royal Danish Library.

Three actionable takeaways:

• Most universities are decentralized, which requires patience and a hands-on, stepwise roll-out to test and evolve the strategy along the way.

• It’s possible to mandate a service like Chronos Hub, but in any case, essential to drive uptake by clearly communicating benefits and incentives for the researchers, like no redundant reporting, no compliance issues, no admin for payments, etc.

• Identify and close the gaps systematically by integrating additional data sources to get closer and closer to 100% automation and 100% coverage of all articles.



UKSG Annual Conference 2021

Navigating the Complexities of Open Access: A Case Study from University of Copenhagen

university of copenhagen

chronoshub

open access reporting

compliance management

billing & collection

publishing workflows

The UKSG Annual Conference and Exhibition 2021 will be held online for the first time. The event is a major event in the scholarly communications calendar which attracts a large number of delegates each year from around the world - librarians, publishers, content providers, consultants and intermediaries. The conference combines high-quality plenary presentations, lightning talks and breakout sessions with virtual social events and a major online trade exhibition.



 UKSG Annual Conference is a major event in the scholarly communications calendar which attracts a large number of delegates each year from around the world - librarians, publishers, content providers, consultants and intermediaries. 

Imposed by the Danish Ministry of Higher Education & Science, 100% of research outputs in Denmark should be publicly available starting from 2025. Like many others, University of Copenhagen (UCPH) is subject to a national OA strategy as well as Plan S becoming a reality. 

These changes impact millions of researchers, and all institutions, publishers, and funders worldwide have to take action to, on the one hand, drive change towards OA and Open Science, and on the other hand, comply with the increasingly enforced policies.

At UCPH, a bit more than 40% of research outputs are published OA today. In addition, UCPH already spends around 2 M€ per year in APCs ─ a cost that the university cannot afford to increase. The situation is faced with numerous challenges with increasing complexities of different policies from different funders, different research assessment frameworks, different publisher business models as a response, and a great deal of fragmentation due to the lack of collaboration between the stakeholders. UCPH and the Royal Danish Library have therefore partnered with ChronosHub, a platform and service provider for streamlining publication processes.

In this talk, we’ll share our experiences of solving these challenges from an institutional perspective. How did we bridge the communication between institutions, publishers, and funders, to unburden both administrators and the individual researchers? What are the effects? What have we learned? And what are the remaining challenges?

The presentation will be held by Martin Jagerhorn, Business Development Advisor, Chronos Hub; and Michael Svendsen, Head of Section for Research Support, Copenhagen University Library, Royal Danish Library.

Three actionable takeaways:

• Most universities are decentralized, which requires patience and a hands-on, stepwise roll-out to test and evolve the strategy along the way.

• It’s possible to mandate a service like Chronos Hub, but in any case, essential to drive uptake by clearly communicating benefits and incentives for the researchers, like no redundant reporting, no compliance issues, no admin for payments, etc.

• Identify and close the gaps systematically by integrating additional data sources to get closer and closer to 100% automation and 100% coverage of all articles.



technical paper

This presentation will reflect on how we managed library services at the University of York during the covid-19 pandemic. It will focus on how our culture and approach enabled us to not only survive but thrive during this time and go on to discuss four areas of strategic focus and positioning before finally sharing some thoughts as to what the future might hold.


Surviving (and thriving) during and after a pandemic

Throughout 2020 instructors had to redesign courses to fit online as well as in-person environments. Libraries are a central hub for resources and support in this endeavour. Using real-world examples, this talk examines one area where this partnership is essential: teaching using historical documents. An activity that often happens in the classroom and archive is particularly challenging to move online, but digitised primary source collections offer the opportunity to include archival documents in newly formatted classes and assignments. We will see how traditional humanities scholarship and innovative pedagogical approaches can come together through integrating digitised primary sources into undergraduate teaching.

Teaching with primary sources in the virtual classroom

Over the last 20 years or so, universities have made considerable investments in library centric discovery services. Nevertheless, for some students, especially undergraduates, discovery has become largely irrelevant. They simply log on to their learning management system to find ready prepared links to the print and electronic resources they need that week for their course or module. This is typically because the learning system is linked to a library managed reading/resource list solution. Reading/resource list solutions are essentially ‘curation’ tools. By curation I mean selecting, refining and arranging to add value. The content of a reading list is curated primarily by academics who select the best resources and list them.

The next step is helping students engage with the content. This has become increasingly important in a ‘flipped classroom’ environment where COVID has accelerated the trend to an online learning environment. We are now seeing the rise of specific solutions to better enable engagement with content. They typically encourage group ‘community’ interaction with students who are asked to analyse the content and engage with the reading itself.

This UKSG presentation will describe and analyse this important trend towards the better curation of, and engagement with content. It will encourage librarians to work more closely with university teaching and learning staff and technologists to adopt approaches and solutions that help students better engage with content which, in turn will lead to better learning outcomes

Farewell discovery, hello curation and engagement

In the absence of funds for 'gold' open access, publishers may allow universities to share the author's accepted manuscript on a 'green' basis, with or without an embargo. The former means the work can be openly accessed typically after a period of 12-24 months. Such time gives publishers opportunity to build revenue, but creates inequalities. Firstly, there is a division between those who can afford a fee or can access a library subscription to benefit from the research and those who cannot; but there is also a divide between universities that have funds to pay publishing charges and less research-intensive institutions that have no such fund. 

This case study considers journal articles published by Edge Hill University in 2019. Originally a teacher training college, the University received taught degree-awarding powers its university title in 2006, followed by Research Degree Awarding Powers in 2008. A key finding is that embargoes mean certain kinds of research articles can be 'locked down' for longer. For instance, educational research articles were found to be held back from public access for more than twice the time when compared with health research. This divide is driven by disseminating research through publishers which make extensive use of embargoes.

As a result, the consumers of Edge Hill's education research (e.g. schools, teachers) may need to wait longer to use it. This can potentially affect their ability to use research to innovate, enhance practice, or respond to societal challenges.

Pay now or wait a year: Embargoes as a selective barrier to access)

It is no unknown statement to say that the coronavirus pandemic has and continues to impact many - mentally, physically, emotionally and economically. The research community has not been immune to this crisis. Beyond the impact on research output, the sector has and continues to see the sharp end of what is predicted to be a long term economic and financial change for universities and other higher education establishments. Yet while we continue to think on the ‘what can we do right now to help,’ we also need to reframe that focus to look at ‘how can we help going forward’ with a long term view of the new challenges that the research community will face. However, beyond a general collective understanding that university budgets are likely to be significantly affected, the impact of reduced budgets on the research enterprise is not as easily seen. Drawing on findings from research commissioned by Springer Nature and conducted by Roger Schonfeld from Ithaka S+R, Rob Johnson from Research Consulting and Jason Owen-Smith this session will address issues such as:Impacts on how research is conducted
- the knock-on implications and uneven impact this could have on researchers
- ability to attract the funding for critical research programs.
- And how the landscape of research disciplines could and may change
Aimed at all across the research enterprise workflow, the goal of this session is to be interactive using an evidence base to discuss appropriate next steps forwards and recommendations for stakeholders within the research enterprise.

The impact of COVID on the research enterprise: A research study

From a cross industry perspective, drawing on her work with content and service providers to improve digital accessibility, Lettie Conrad will discuss how publishers can move beyond a view of compliance as "nice to have," to a place where accessibility is an industry standard cornerstone. Providing an overview of web accessibility protocols, content quality guidelines, and publishing standards, Conrad will review how accessibility conformance is a growing legal concern, among other factors. We have seen this with the UN SDG 4, The Americans with Disabilities Act and EU Web Accessibility Directive. Luckily, accessible publishing is not only achievable, but affordable -- with advanced technical systems and formats, such as EPUB. It has never been easier to embed accessibility standards into business-as-usual content products and workflows. This presentation will explore the current state of content accessibility standards and what steps publishers and technology providers are taking to fully embrace a truly inclusive and accessible content for all.

Accessibility moving the (stuck) dial

In June 2020, cOAlition S commissioned a study to gain insights into the OA publishing landscape of journals and platforms that are free to readers and authors. A group of 10 organizations conducted the study in 2020. The research aggregated data from various activities including an online survey that gathered around 1600 exploitable responses from journal editors across the globe, a quantitative analysis of data from a range of bibliographical databases and a qualitative analysis based on literature review, interviews and focus groups. The proposed presentation will present and discuss the results of the study

Diamond Journals and platforms: challenges and opportunities for open scholarship

During this session you will hear from four passionate activists and Employee Resource Group leaders, who have had experience in starting up, scaling up, and leading grassroots organisations in their respective communities – at Elsevier, Wiley and Taylor & Francis. The goal of this session is to inspire and educate on the opportunities & challenges faced by ERG leaders, highlighting the importance of ERGs and what your role – whether you are an individual contributor, manager or a senior leader – can be in supporting ERGs. The topics we will cover will be: 

* The Why & importance of ERGs

* The Business Impact of ERGs

* The Good, the Bad and the Ugly of managing an ERG

* The Future of ERGs and Your Role in the ERG Movement


Driving Positive Cultural Change: The Power of an Active ERG

With the advent of responsible metrics approaches such as DORA, and their endorsement by funders such as cOAlitions S and the Wellcome Trust, there is a significant anti-journal metric backlash. Alternative ways of assessing journals are being proposed, such as TOP Factor and the Quality Open Access Market, but are yet to gain traction. This talk will explore the many ways we can evaluate a journal; whether journal citation metrics are always a bad thing; and how we might move towards a fairer assessment of the relative strengths and weaknesses of journals.

Journal metrics: what they can and can't tell us

The success or failure of the Subscribe to Open (S2O) model of open access will be decided by librarian customers. To gauge the level of support for, and understanding of, S2O among librarians, the Subscribe to Open Community of Practice (S2O CoP), undertook a survey of librarians. The S2O CoP is an unrestricted assembly of publishers, librarians, funders, agents and academics that share an interest in defining the model and exploring its value.

This session will report on the results of the survey, providing the views of librarians.

Andrea Lopez' slides here: https://drive.google.com/file/d/1e656TzxvqLi37v7nQJturzlLQmpAHiIl/view?usp=sharing

Uta Grothkopf' slides here: https://drive.google.com/file/d/1KdGbv2Uyfrkwp-Z5kAeu5aBmEEapqNhP/view?usp=sharing

Navigating the Complexities of Open Access: A Case Study from University of Copenhagen

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Surviving (and thriving) during and after a pandemic

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Next from UKSG Annual Conference 2021

Surviving (and thriving) during and after a pandemic

Similar lecture

Smoothing the Path: An Examination of Managing Author Workflow in the OA transition

Downloads